volunteers

TIMELINES - List of things to do!

Call for Speaker form created and posted - July 30 (actual August 13) Call for Speakers Deadline - Sept 15 Matrix and approval meeting - Oct 1 Speakers Notified of room and time and acceptance - Oct 5ish We will decide if sessions are posted on the website as they come in.

Evaluation Form drafted for feedback - Evaluation Form approved - Evaluation Form submitted to person having program printed so it's done at same time. Forms collected at event - Input into system after the event (6 volunteers needed)

Print version of Program ready - Oct 10ish Program Feedback - Program, Vendor Flyers, Evaluation form Cover Art to printer - Program Cover Art prepared - approved

Vendor Forms revised - Vendor Forms on the web - Vendor Forms Deadline - Sept 15 Vendor Payment Deadline - ??? Vendor Items to Scott or Chuck - Oct 17 Send list of vendors as they come in to June for webposting Double check program listing Approval printed version of program

Pre-Registration Deadline - Oct 8 Online Pre-Registration Forms processed - as they come in Pre-Registration - special cases processed - input into database and money to Stacy - Oct 12

?? Buy paper for labels and lunch tickets Database to ?? to print labels and lunch tickets.

Speaker envelopes prepared - name labels and lunch tickets ribbons program hand outs flyers, etc.

Flyer for event prepared for feedback Feedback incorporated Flyer for event prepared for feedback EETT Application fax - Aug 10 (actual Aug 17) - add to flyer if possible Verify pricing University Credit happening - add to flyer if possible

Find food sources for lunch and breakfast - get prices Send decision to boards for approval before contact signed Lunch count to ?Barbara? - Oct 12 Food order

Volunteer Form Revised - Volunteer Form Posted on website - Committee send list of what they need volunteers for to Kathy - asap Volunteers Contacted ?Kathy? - Oct 20

Signs - Data for new room signs sent to ?? so they can be printed and prepared - (after program approved) Signs applied to doors Direct signs prepared Signs posted or applied to doors for the conference Signs taken down and saved or discarded

Event Oct 24